How to prepare Bill of Sale

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What is a bill of sale?

A bill of sale refers to a document or receipt that records the transfer of an asset's ownership from one person to another. This type of legally binding document is commonly associated with the sale of vehicles. It also may be used to transfer ownership of any asset (mobile home, boat, or watercraft). In a nutshell, you can prove almost any sale or purchase with this document. A general bill of sale includes all transaction details required to protect both parties during and after the sale.

When should you use this type of document?

As the name suggests, a bill of sale solidifies your sale deal. You'd use this document in the following situations:

  • You want to purchase property from a private seller, and a legal agreement is essential to avoid future disputes or claims.
  • You require a purchase record for accounting purposes. The property to be transferred can be a vehicle or other personal property - you cannot use this particular document for real estate deals.
  • You require proof of purchase when buying or selling branded livestock or transferring a title with a state's department of motor vehicles (DMV).

    • What information must a generic bill of sale include?

    The document must include the following information:

    1. Date of purchase.
    2. Seller and buyer names.
    3. Contact details.
    4. Description of asset(s) purchased.
    5. Guarantees about claims and offsets.
    6. Price of asset(s).
    7. Methods of payment.
    8. Warranty details.

    Be aware of state-specific regulations and requirements regarding the sale or purchase of assets when looking for a bill of sale template. Rules may vary, and some states require both the buyer and seller to sign or notarize the document.

    How to get and complete the appropriate Bill of Sale template

    Legal paperwork requires accurate completion and compliance with federal and applicable state laws to be valid. You'll need solid and costly professional expertise to compose it from scratch, and surfing the web for verified legal templates takes considerable time. We offer a better solution for you here!

    Our website offers fully compliant fillable and printable Bill of Sale forms drafted by professional lawyers. Answer all our survey questions, and our system will pre-fill your template with your information. The process takes only a few minutes, saving you time, money, and effort.

    Follow this guide to obtain your Bill of Sale within minutes:

    1. Select your state and form from the dropdown menu (if available) and click Create document to proceed with form completion.
    2. Answer our questions, describing your situation as accurately as you can.
    3. Check your answers to be sure that everything is correct and comprehensive.
    4. Use the Back button to make corrections, and once ready, click Submit.
    5. Review your pre-filled document and access it if everything is ready.
    6. Log in or create an account, choosing a subscription that suits you best.
    7. Get your ready-to-go document in a suitable format with the Download button.

    Take advantage of our service, where anyone can easily create a professionally looking state-specific Bill of Sale irrespective of their legal expertise. We offer the fastest way to prepare your paperwork with maximum efficiency. Save time on endless web searches for suitable blank forms. Get your legal paperwork now in only a few simple clicks!

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    Bill of Sale FAQ

    Is a bill of sale required to transfer title in California?

    In the state of California, it is required that you have a completed bill of sale before you register the vehicle. So you'll need to bring a copy of your car's bill of sale to the DMV when you go. You will also need to have your bill of sale in order to have the title of the car transferred.

    What is a California DMV bill of sale?

    A California motor vehicle bill of sale form is used when a vehicle (or vessel) is purchased to report the sales price, identify the buyer and seller, and provide evidence that the transaction took place. A bill of sale is essential in documenting the transfer of ownership and is required in all private sales.

    Does CA DMV require a bill of sale?

    In the state of California, it is required that you have a completed bill of sale before you register the vehicle. So you'll need to bring a copy of your car's bill of sale to the DMV when you go. You will also need to have your bill of sale in order to have the title of the car transferred.

    Is a bill of sale required in New York?

    New York requires that you complete a bill of sale whenever you buy or sell a car privately. You may use the Vehicle Bill of Sale created by the Department of Motor Vehicles or draft your own. In either case, the bill of sale should include. Purchase date and price.

    Is a handwritten bill of sale OK?

    Can a bill of sale be handwritten? If your state does not provide a bill of sale form, yes, you can handwrite one yourself. As long as the document includes all of the necessary parts of a bill of sale and is signed by both parties and a notary, it is valid.

    Does NY DMV need bill of sale?

    The new owner must give the original bill of sale to the DMV with the other required proofs of ownership.

    What paperwork do I need to sell my car privately in NY?

    Proof of ownership - AKA the title of your vehicle with your signature on the transfer ownership section of the certificate. A signed bill of sale - this document details the terms of the sale of a vehicle between a seller and buyer. The Odometer and Damage Disclosure Statement (Form MV-)

    Is a bill of sale required in Washington?

    Is a Bill of Sale required for selling a car in Washington? Yes. The buyer will need a Bill of Sale, signed by the seller, in order to apply for a new title and pay the required fees and taxes on the vehicle. Additionally, it's a good idea for you as the seller to keep a Bill of Sale for your own records.

    Does a bill of sale need to be notarized in New York State?

    In New York, a bill of sale is not an acceptable proof of ownership without other proofs. A notary does not need to witness the buyer and seller signing the vehicle title unless it is from a list of specific states, in which case it does need to be notarized.

    Can you handwrite a bill of sale in California?

    While it is common to present a bill of sale in a digital format, you can also create a handwritten bill of sale. What's most important is to include all of the pertinent details in the bill of sale in order to protect both parties.